Microsoft Teams Tips – Sharing Content

When sharing content in Teams meetings, you control what others can see. You can decide whether you need to show your entire desktop, or just a specific window. If someone is sharing their desktop or an application, you can request the presenter to give you control.  You can decide to share your desktop, a window, a previously opened PowerPoint in Teams, a browser page or a whiteboard session.

To share your screen in a meeting, select  Share  in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.


Share your… If you want to… Great when…
Desktop Show your entire screen, including notifications and other desktop activity You need to seamlessly share multiple windows
Window Show just one window, and no notifications or other desktop activity You only need to show one thing and want to keep the rest of your screen to yourself
PowerPoint Present a PowerPoint file others can interact with You need to share a presentation and want others to be able to move through it at their own pace
Whiteboard Collaborate with others in real time You want to sketch with others and have your notes attached to the meeting

When you’re done sharing, go to your meeting controls and select Stop sharing.

Take Control of your Teams Meeting with Meetings Options

Teams provides the meeting organizer with many options when it comes to defining the roles and permissions for online meeting participants. For example, you can choose to enable a meeting lobby, which lets the organizer define when and who is admitted into the meeting. You can also designate who can present, mute attendees, and start/stop recordings, by defining the presenters

When scheduling a meeting, you can have extra control of the meeting by clicking on the meeting options.


This will open a website that allows you to select the different the options. Make sure, you change the meeting options prior to starting the call.


Who can present?

What happens
Everyone Anyone who has access to the meeting link will join the meeting as a presenter.
People in my organization Only people in your org will be presenters. External participants will join as attendees.
Specific people Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees.
Only me Only the organizer will be a presenter. All other participants will join as attendees.

A couple things to keep in mind:

  • You’ll need to send your meeting invite directly to anyone you want to select as a presenter.
  • You won’t be able to select someone from a different org as a presenter.

Use Microsoft Teams “Call Me” Feature to Join a Conference Call

I wanted to continue sharing with you quick tips on how to better use Microsoft Teams. Today, we will be learning about the “call me” feature.

In Microsoft Teams, the “Call me” feature gives users a way to join the audio portion of a meeting by phone. This is handy in scenarios when using a computer for audio might not be possible. For instance, in situations where the computer’s audio is not working. Users will get the audio portion of the meeting through their cell phone or land line and the content/video portion of the meeting through their computer, without having to dial the number of the meeting or meeting ID.

To join a meeting by using the “Call me” feature. Click Join to join a meeting, and then click Phone audio on the Choose your audio and video settings screen.


On the Use phone for audio screen, the user enters their phone number, and then clicks Call me. The meeting automatically calls the user and joins them to the meeting.

Hope you enjoy this feature as much as I do!.