Use Microsoft Teams “Call Me” Feature to Join a Conference Call

I wanted to continue sharing with you quick tips on how to better use Microsoft Teams. Today, we will be learning about the “call me” feature.

In Microsoft Teams, the “Call me” feature gives users a way to join the audio portion of a meeting by phone. This is handy in scenarios when using a computer for audio might not be possible. For instance, in situations where the computer’s audio is not working. Users will get the audio portion of the meeting through their cell phone or land line and the content/video portion of the meeting through their computer, without having to dial the number of the meeting or meeting ID.

To join a meeting by using the “Call me” feature. Click Join to join a meeting, and then click Phone audio on the Choose your audio and video settings screen.

 

On the Use phone for audio screen, the user enters their phone number, and then clicks Call me. The meeting automatically calls the user and joins them to the meeting.

Hope you enjoy this feature as much as I do!.

Microsoft Teams Rich Text Editor

Following with our tip to better work from home using Microsoft Teams, today I would like to you show how to add rich text content to a chat or teams/channels.

I have accidentally press “Send” while creating a message by just hitting “enter”. To avoid this, Microsoft Teams has a rich text editor that lets you add a multiple lines, a title, mark the message as important, and add other rich text options such as bullet points, highlighting etc.

You can access the Rich text Editing tool by clicking on the “A” symbol at the bottom left corner.

 

Best Practices for Microsoft Teams Conferencing

I have been working remotely for over 10 year. However, as we all embrace the use of video/audio conferencing during the COVID-19 pandemic, I would like to remind all users the best practices and online meetings etiquette.

  1. Use a Headset when possible: Wearing a headset in noisy, closed, crowded spaces can virtually eliminate distracting echoes and help other participants hear you more clearly. Even using a regular headphone (such as the one you use for your iPhone/Android) helps to minimize the echo and provide a better experience for all participants.
  2. Mute yourself when you are not speaking: Mute yourself when you are not speaking (especially if you are on a call with more than two participants). This will significantly reduce background noise for everyone on the call. Learn where the mute button is in the Teams app or the phone.
  3. Join only once the audio conference:  If you are using the Teams App for audio, refrain from dialing from your phone into the conference call at the same time. The audio will still come out via the computer speakers and feeding back into the phone creating a feedback loop.
  4. Use the Phone Audio when needed: If you are on the road with no internet access, or if you are experiencing slow internet connections, or simply the computer audio system is not working properly during a video conference. Remember to use the dial-in options using your phone or get the Teams app to call your number to join the audio portion of the conference. But please, don’t join the audio conference twice.
  5. Check you backlight and position: Having any backlight on a video call can negatively impact the quality by giving you a harsh silhouette effect. Whenever possible, try sitting with your back to a wall rather than a window or try lowering the shades.
  6. Test your internet connection and hardware ahead of time: Every attendee should make sure that they can log on properly using the app and test the microphone, camera and equipment in advanced.
  7. Resist to multitask: During a call, avoid multitasking at all costs. It’s professional video/audio etiquette to give all colleagues or participants your complete attention. Avoid the urge to check your email or phone while listening.

I personally use Microsoft Teams for all my conference calling and video conferencing. However, these best practices are applicable to any type of video conference system.